New age businesses rely on IMAP. Are you still with POP3?

Like other new age enterprises, your business must be using emails as the primary mode of communication. But the business communication can be affected hugely by your choice of email connection protocol. Many reports have highlighted how more and more organizations are switching from conventional email connections like POP3 and MS Exchange to more robust and modern Internet Message Access Protocol (IMAP) email service. As a modern protocol, IMAP complements the communication needs of small, medium and large enterprises. Your business must change from POP3 to IMAP to avail a number of benefits.

Why New Age Enterprises Prefer IMAP to POP3?

Access Messages Directly from the Mail Server
Like POP3, IMAP also allow users to access their messages in offline mode. But the modern protocol allows them to access emails directly from the mail server. So the users can access their messages on a variety of devices connected to the web. As the marketing professionals have to travel frequently for business purposes, the feature will help you in enabling them to check business emails on the go. Also, the feature makes business communication more convenient and flexible.

Avoid Downloading Entire Messages
POP3 connection requires users to download new emails from the mail server to the local drives on their computers. So the users will require internet connection to download the emails to their computers. Further, additional bandwidth is needed to quickly download the messages with large attachments. But IMAP enables users to download the message summaries or headers, instead of downloading entire emails. So your employees can easily understand the nature and topic of new messages when there is no fast internet connectivity.

Allow Employees to Access Messages Anytime and Anywhere
Each modern business must allow its employees to access their messages anytime and anywhere. Unlike conventional email protocols, IMAP allows users to access their emails on a variety of devices and email clients. When your business uses the robust connection, it will be easier for your employees to access their messages on desktops, laptops, smartphones and tablets. Further, they have option to access the messages through a number of widely used email clients including Outlook, Thunderbird and Zimbra. The compatibility will help your business to allow the employees to stay connected with each other.

No Backup System Required
POP3 connection erases emails from the mail server once the messages are downloaded to the computers. The feature helps users in keeping space in their accounts free. But the option makes it essential for businesses to implement a comprehensive backup system to protect the emails stored on computers. There are always chances that the important business communications can be lost due to a crashed hard drive or broken computer. Your business can switch to IMAP to avoid the need for a comprehensive email backup system, as the emails remains on the mail server till the users delete them.

Facilitate Communication in a Distributed Environment
Most modern enterprises work with satellite offices and distributed teams. Also, most organizations outsource projects to curtail expenses. As a modern email connection protocol, IMAP complements the complex communication needs of new age businesses. The users have option to access their emails on any device or through any email client. So your employees can stay connected with each other regardless of the locations they are working from. At the same time, IMAP further enables all employees to access centralized emails by using their login credentials.

Share Centralized Mailboxes without Any Hassle
An organization can avail several advantages by making centralized emails accessible to the authorized employees. In addition to reducing cost, the email sharing will further help in increasing your team’s productivity. As IMAP allows users to directly access emails from the mail server, you can share your centralized mailboxes without any hassle. Each authorized employee can be provided with login credentials that he can use to access the centralized mailboxes on any device.

The rapidly growing popularity of IMAP among both individual users and businesses has encouraged many email service providers to offer a variety of IMAP email solutions. So you can easily choose email accounts according to the communication requirements of your business. The right plan will help you in availing the benefits of IMAP along with adequate online storage space and constant support.

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What Makes POP3 Email Service Obsolete?

A constant increase is noted in the number of users switching from conventional Post Office Protocol, version 3 (POP3) email service. The email connection allows users to download messages from the remote mail server. So a user can download his messages to the local drives of his computer, and access the messages in offline mode. But the messages are deleted from the mail server, once the emails are downloaded to local devices. The feature affects the effectiveness and popularity of POP3 negatively. Also, POP3 email service fails to meet the requirements of modern users to access their email anytime and anywhere. There are also a number of factors that make the convention email service obsolete.

What Makes Switch from POP3 Email Service?

No Option to Access Messages on Multiple Devices

Nowadays, most people access emails on their smartphones, tablets and other handheld devices. When they have option to access emails directly from the remote mail server, it becomes easier for users to access their messages on both computers and mobile devices. But POP3 connection removes emails from the server, once the user downloads the messages to his local computer. So the protocol fails to meet the communication needs of modern users.

Local Storage Space Required

POP3 connection enables users to download emails from the mail server to the local drives on their computers. The features allow them to access emails even when there is no internet connection. But each user must have adequate local storage space to archive his old emails. As the downloaded emails no longer exist on the mail server, it becomes essential to store all emails for future reference.

Backup System for Messages

As the emails are deleted from the mail server once these are downloaded to the local drives, it becomes difficult for users to track email conversations and contacts. The users also miss the option to tag messages as read or add labels. At the same time, they have to implement a comprehensive backup system to effectively store the messages on their computer. Also, they have to be careful while reading the messages to ensure that no message is deleted accidentally.

Additional Bandwidth to Download Large Emails

POP3 connection allows users to download emails to the local drives on their computers. So the messages stored on the computer can be accessed without any internet connection. But adequate bandwidth is required to download all messages from the mail server. The emails with large attachments will further require high speed internet connection to get downloaded without any hassle.

Fails to Meet the Communication Needs of Enterprises

As a conventional email connection protocol, POP3 fails to complement the communication needs of modern businesses. Most organizations, nowadays, work with distributes teams or setup satellite offices. So they look for an effective email connection that allows the members of a distributed team to stay connected with each other, while working from different locations. Further, the centralized mailboxes must be consistently accessible to the authorized employees to facilitate exchange of business data and information. At the same time, each organization also wants to access emails anytime and anywhere. As POP3 connection does not allow users to access emails directly from the mail server, an increasing number of organizations are switching to more effective Internet Message Access Protocol (IMAP) email service.

As a more modern and robust email connection protocol, IMAP allows users to access emails on a variety of devices and email clients. As the users have option to access their messages directly from the mail server, they can access their emails on desktops, laptops or mobile devices connected to the internet. At the same time, the protocol further provides a higher level of security and confidentiality to facilitate exchange of sensitive business data and information.

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Is it high time to switch to IMAP Email?

As a modern and robust email connection protocol, Internet Message Access Protocol (IMAP) comes with the features of some of the widely used protocols like Microsoft Exchange and POP3. A gradual increase is also noted in the number of users changing from these conventional protocols to IMAP to avail several benefits. Along allowing individual users to access emails on desktops, laptops and mobile devices, the protocol is also effective in meeting the communication needs of modern organizations. If you are looking for a powerful email connection protocol, it is time to switch to IMAP emails.

Six Reasons Why It is High Time to Switch to IMAP Email

1. Access Emails on Multiple Devices and Clients: As a robust email connection protocol, IMAP enables users to access emails at their own convenience. They can access the messages stored on remote servers directly. So it becomes easier for them to access the emails anytime and anywhere on their computers or mobile devices. At the same time, they can further access the messages through several email clients including Outlook, Thunderbird and Zimbra. The compatibility feature makes IMAP complement the communication needs of modern users.

2. Option to Manipulate Remote Mailboxes: Along with individuals, IMAP also complements the communication needs of enterprises. Most organizations, nowadays, have satellite offices. Also, many companies deploy distributed teams to curtail project costs. Hence, modern businesses must allow members working from different locations to access centralized mailboxes without any hassle. The protocol allows multiple users to access and manage remote mailboxes simultaneously. Further, each user has option to access messages on his preferred device and email client to stay connected with other members of the distributed team.

3. Easy to Track Email Conversations: Like conventional email connection protocols, IMAP also allow users to download and archive emails on their local drives. As the users have option to access emails directly from the remote mail server, it becomes easier for them to track email conversations and contacts. The protocol further fetches the user requested content from the server, and cache the content locally. Thus, users have option to view the list of new emails and message summaries, along with marking a message as read or deleting the message.

4. Quick Overview of Headers: Unlike conventional email protocols, IMAP allows users to check the header of a message without downloading the email from the mail server. So it becomes easier for them to prioritize email checking. They can simply click on the header, and decide the significance of the message. The feature makes it easier for users to access the emails with large attachments without requiring any additional download time.

5. No Need for Backup System: IMAP also enable users to access their old emails from any device. As the emails are not removed from the mail server, these can be accessed without any hassle. Further, the protocol allows users to easily retrieve the messages deleted by them accidentally. The feature allows them to backup the emails effectively without blocking space on their local devices. They also have option to get additional online storage space to accommodate their old mailboxes.

6. Higher Level of Security and Confidentiality: The huge popularity of emails has made these prone as a medium to carry out identity thefts and frauds. So the personal as well as business messages must be exchanged through a secure email connection. In comparison to other email connection protocols, IMAP offers a much higher level of security and confidentiality. At the same time, the protocol also uses effective encryption methods to keep the messages secure and inaccessible during transmission.

If you have a desktop, laptop, smartphone or tablet with internet connectivity, you can access your emails constantly through IMAP. You also have option to choose from a variety of IMAP email accounts provided by the email service providers. So it becomes easier to buy customized IMAP email solutions according to your needs and budget.

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Are you still living in POP3 era? See what you are missing out on

A constant increase is noted in the number of users switching from conventional Post Office Protocol, version 3 (POP3) email accounts to more effective Internet Message Access Protocol (IMAP) emails. As a conventional email connection protocol, POP3 supports simple mailbox management. But the protocol is not effective in meeting the complicated communication needs of both individual and enterprise users. Along with option to access messages on multiple devices, the users also lack the option to keep track of their email conversations and contacts. If you are still living in the POP3 era, it is time to embrace IMAP to access your emails anytime and anywhere.

Facilities You are Missing by Not Switching from POP3 to IMAP

Option to Access Emails on Multiple Devices

As the primary mode of business communication, emails need to be accessed by professional frequently. The users also check messages using a variety of devices like computers and mobile devices. When you have a POP3 connection, the messages are deleted from the mail server after being downloaded to your computer. So you cannot access the emails on a device of your choice. On the other hand, IMAP complements your needs to access messages on any device connected to the web.

Hassle-Free Access to Your Mailbox

In addition to accessing your emails without any hassle, it is also important for a professional to keep track of the email conversations. With POP3, the old messages are removed from the mail server. So you have to access the computer on which the messages are stored. The process makes business communication both complex and time-taking. But IMAP connection allows you to directly access messages from the server. Further, you have option to archive the messages on computers and mobile devices. Hence, it becomes easier to track your email conversations and old messages without any hassle.

Email Access through Standard Clients

It is a common practice among professionals to access their messages though standard email clients. Along with outdated services like Outlook Express, professionals also use popular email clients like Outlook, Zimbra and Thunderbird. Unlike POP3, IMAP allows users to access messages through their preferred email client. So you can simply configure your email client, and access your messages in the same way.

Enhanced Security and Encryption

Nowadays, users have to look for effective ways to keep their messages secure and inaccessible. Many professionals even use customized software applications to avail higher email security, encryption and confidentiality. In comparison to conventional email connection protocols, IMAP is effective in providing a higher level of email security and confidentiality. It also supports encryptions methods to make the business emails accessible only to authorized users.

Making Centralized Mailboxes Accessible to Remote Teams

The simple email management supported by POP3 fails to meets to complex communication needs of modern enterprises. Most organizations, nowadays, work with distributed teams or have satellite offices. So employees often work from different locations. As POP3 connection removed emails from the server, it becomes difficult for the members of a distributed team to communicate.

But IMAP, as a robust email connection protocol, is effective in complementing the communication needs of modern business. Along with supporting both online and offline email management, the protocol further make centralized mailboxes accessible to distributed teams in a secure and uninterrupted way. The multiple concurrent user management system supported by IMAP further facilitates smoother and faster communication essential in a distributed environment.

Quick and Effective Email Search Options

In comparison to POP3, IMAP allows users to search for specific emails based on certain criteria. The protocol supports user-defined keyword status information. As multiple users have access to centralized emails they can retrieve the required messages without putting any extra effort. Also, the older emails remain on the mail server, and can be accessed in future. At the same time, the user can assign user-defined tags through keywords to distinguish between emails conversations.

A number of email service providers have made it easier for users to switch from POP3 to IMAP by choosing from several plans. So the individual as well as enterprise users can choose IMAP email accounts with the required online storage and facilities without incurring any additional expenses.

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Email: What's the Difference between POP3, IMAP, and Exchange?

Despite constant advancement in communication technologies, emails are still used most people for both personal and business communication. However, a constant increase is noted in the number of users accessing their messages on the mobile and handheld devices. So each user must choose the email connection protocol that allows him to access emails in his own way. As each user has option to choose from several email connection protocols, he must understand the important differences between widely used protocols like Microsoft Exchange, Post Office Protocol, version 3 (POP3) and Internet Message Access Protocol (IMAP).

Comparing POP3, IMAP, and Exchange Email Connections

Microsoft Exchange

The proprietary protocol was introduced by Microsoft. The connection requires both incoming and outgoing emails to be stored on the central Exchange mail server. The messages stored on the server can be accessed by users through WebMail, MS Outlook or any other email client or mobile device. Exchange further allows users to store emails in local folder, and access these in an offline mode.

You can consider using Microsoft Exchange to make your incoming and outgoing emails available on multiple computers or WebMail. The protocol is also supported by smartphones, tablets and other mobile devices. Also, the users have option to sync their contacts and calendars. But MS Exchange Mode is not supported by all mail clients. The offline configuration is also both complex and time consuming. The expensive nature of Microsoft Exchange server further makes the protocol usable only by large organizations.

Post Office Protocol, version 3 (POP3)

When you use POP3 connection, the emails are downloaded from the mail server to the local drives of your computer. Once the messages are saved locally, the original message is deleted from the server. As you do not have any option to access the emails from the server, it becomes a daunting challenge to track the email conversations.

The main advantage of POP3 connection is it allows you to avoid getting online storage space. But the protocol does not allow you to access your emails anytime and anywhere. Also, you will miss the option to check your emails on the go by using your mobile device. As the download of emails will depend on the bandwidth, there are chances that additional time will be required to download the mails with large attachments.

Internet Message Access Protocol (IMAP)

Unlike POP3, IMAP allows you to access emails stored on a remote server. So you can access your emails while away from your computer. The protocol further offers enhanced security and confidentiality, while allowing users to access their messages on both conventional and mobile devices. Unlike Microsoft Exchange, IMAP enables users to access their messages on their preferred email clients like Thunderbird and Outlook.

As you have option to directly access the emails from the remote server, it becomes easier to track your email conversations and contact’s email addresses. Many enterprises further opt for IMAP to allow employees to access centralized mailboxes by using their login credentials. At the same time, the members of distributed teams can stay connected with each other by accessing emails on mobile phones, web interfaces and email clients.

However, you will need constant internet connection to access your emails through IMAP connection. Based on your convenience, you can use any device connected to web to access your emails anytime and anywhere. Also, you will need online storage space to avoid deleting the old emails. However, you may not find internet connectivity a problem in the modern world. The email service providers further allow you to have adequate online storage space to manage your emails efficiently.

As an advanced email connection protocol, IMAP comes with features found in both MS Exchange and POP3. At the same time, it also complements the requirements and lifestyle of modern users by allowing them to access emails on desktops, laptops, smartphones and tablets. The email service providers further allow them to choose from several IMAP email accounts according to their specific needs.

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Which is Right for me: IMAP vs POP?

Most email service providers allow clients to receive emails through a number of connections. Along with conventional POP (Post Office Protocol) connection, a user also has option to choose modern IMAP (Internet Message Access Protocol) connection. The two protocols for storing and retrieving emails differ from each other. Many recent reports have highlighted that a gradual increase is noted in the number of users switching from POP to IMAP email protocol. But a user must understand the important points of distinction between these two protocols to choose the right email account according to its communication needs and budget.

Important Points of Distinction between IMAP and POP

Access to Emails
When you access emails with POP connection, the messages are downloaded to your local computer. Also, the emails are deleted from the email server after being downloaded. As the messages are stored exclusively on your computer, you need to be near the computer. On the other hand, the IMAP connection allows you to access and manage your messages directly from the email server. As the emails are not deleted from the email server, you have option to access the emails on a variety of devices at your own pace and convenience.

Required Storage Space
With POP connection, you can download emails to the local drives of your computer. So there must be adequate free space on your computer to store the emails. Also, you will not require any online storage space to store the messages. However, IMAP lets the emails to be stored on the email server. That is why; you will need additional storage space to avoid deleting your old messages at periodic intervals. However, most email service providers allow you to choose from several IMAP connection plans. So you can get adequate online storage space to store all your emails without any hassle.

Backup System
You may find it a daunting task to retrieve the deleted or lost messages while using POP connection. As the messages are deleted from the email server, it becomes essential to backup the emails stored on your computer effectively. However, IMAP connection allows you to retrieve the deleted or lost emails without putting any extra time and effort. The email administrator can retrieve the emails deleted by you by mistake within a period of two weeks.

Internet Connection
While using POP connection, you will need internet connection to download the messages from the email server to your computer. But the downloaded emails stored on your computer can be accessed these without any internet connection. On the other hand, the IMAP connection requires constant internet connection. However, you have option to access the emails on a variety of devices connected to the internet. Along with desktops and laptops, you can further access the messages on your smartphone or tablet, provided the device is connected to the internet.

Meeting Communication Needs of Enterprises
In comparison to POP, IMAP is being used widely by enterprises across the world. Nowadays, most companies outsource projects to curtail expenditure. Many companies even deploy distributed teams where members of the team can work from different locations. Therefore, modern enterprises look for a protocol that facilitates smooth, fast and uninterrupted communication. As IMAP allow users to access their emails from any device, the protocol complements the communication needs of modern businesses. At the same time, the protocol further provides a higher level on encryption confidentiality and security essential for business communication. At the same time, the organizations use IMAP connection to make their centralized mailboxes accessible to several authorized users at a time.

As a modern protocol, IMAP is more effective in complementing the current trends in business communication. With more and more people accessing emails on their mobile devices, it has become essential for enterprises to make business communication flexible by switching to the modern protocol.

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Why Should You Change from POP3 to IMAP Email?

Many reports have highlighted that a constant increase is noted in the number of users switching from Post Office Protocol (POP3) to Internet Message Access Protocol (IMAP) emails. As a conventional protocol POP was created to download emails from a remote server. But each user, nowadays, wants to access his emails anytime and anywhere. So many users are switching to IMAP to remotely access the emails stored on a remote server. As the emails are handled online, the enterprises also have options to have a centralized mailbox that can be accessed simultaneously by several users. On the whole, both individual and business users can avail several benefits by changing from POP3 to IMAP.

What Makes Users Switch from POP3 to IMAP?

Access Mailbox Anytime and Anywhere
IMAP allows users to access mailboxes without any restriction. They can access the messages on a variety of devices like desktops, laptops, smartphones and tablets. As the emails are stored on the server, the users can access their messages anytime by using their login credentials. The feature further makes it easier for enterprises to make a centralized mailbox accessible to each member of the distributed team. At the same time, each user also has option to decide about downloading a complete message after checking the message header.

Option to Retain Existing Email Clients
It is a common practice among professional to manage their business emails through email clients. But the choice of email clients differs from one individual to another. IMAP allows users to access their emails using several email clients including Thunderbird, Zimbra, Outlook and Outlook Express. Each user can further setup and configure IMAP email accounts for these email clients without any hassle. So the users have option to access the emails conveniently despite switching to a more innovative protocol.

Optimize Centralized Mailboxes for Distributed Teams
Nowadays, most organizations work with distributed teams. As the members of a distributed team can work from different regions, it becomes essential for the enterprise to facilitate secure and smooth business communication. IMAP makes it easier for organizations to make the centralized mailboxes accessible to multiple authorized users. The feature further facilitates efficient mailbox access and operations in all types of environment through a secure emailing system that supports multiple concurrent user management.

Retrieve Messages in Both Online and Offline Mode
Unlike POP, IMAP allows users to stay connected the email server till the interface is active. Thus, users can experience faster and more efficient response time. At the same time, the protocol further allows users to retrieve the message in parts or as a whole. As they have option to skip downloading the attachment, the content can be streamed and retrieved at a much quicker space.

Option to Search for Messages based on Keywords
Often users find it a daunting task to find old or archived messages. Instead of downloading each single message, IMAP enables users to search for the messages on the server based on specific search keywords. They can simply input the search keywords, and avoid the time required to download additional and useless emails. At the same time, a user also has option to receive quick overview of a message simply by picking its header.

Enhanced Email Security and Confidentiality
Unlike conventional email protocols, IMAP is effective in addressing key issues like message backup and limited local storage space. Also, the protocol uses advanced encryption methods to ensure that the business emails remain secure and inaccessible. Despite making it easier for user to manage emails in a flexible way, IMAP ensures that the centralized mailboxes are accessed by users with required login credentials. The enhanced email encryption and confidentiality further makes IMAP popular among large, medium and small enterprises.

The growing popularity of IMAP has further encouraged many email service providers to support the protocol. So an enterprise can easily compare the plans offered by various companies, and choose the option that perfectly complements its business communication needs and budget.

There are many providers offering IMAP Email India services. We are official Google Apps partners for Enterprise. IMAP E-mail Accounts with us come with an assurance of additional reliability and security. Contact us today to speak to us and we will be glad to assist.